The terms and conditions apply to any retreat participant or host attending or not-attending a retreat with Create Space Yoga (CSY). By participating in a retreat, the participant, host, or team member of the host agrees to the applicability of these terms and conditions.
Create Space Yoga may amend these terms and conditions at any point in time. The most recent version is listed on their website.
1. Retreat participant payment & cancellation policy
1.1 Retreat price
The price for each retreat can be found on the CSY website and is listed in the domestic currency of the host.
For a participant to reserve a retreat, CSY requires the participant to make one of the following non-refundable payment options as indicated on their site.
1.3 Retreat participant deposit
A non-refundable deposit will secure the participant's seat with the remaining balance due:
(A) early bird rate 120 days before the start date
(B) standard rate 45 days before the start date
1.4 Early bird full payment
Domestic retreat participants are required to pay the full early bird price 45-days before the retreat start date. International retreat participants are required to pay the full early bird price 120-days before the retreat starting date to secure the early bird rate shown on our website.
1.5 Standard payment
Domestic retreat participants are required to pay the full standard price 14-days before the retreat start date. International retreat participants are required to pay the full standard price 45-days before the retreat start date.
1.6 Bookings close
All retreat bookings close 30 days before the retreat starting date.
1.7 Payment methods
Payments can be made online using Mastercard, Visa, or a bank transfer to one of our five currency accounts.
1.8 Cancelation policy
All payments made to our business account are non-refundable and cancellation leads to the loss of all funds paid. CSY will issue an Insurance Claim Letter for all medical, death in the family, accidents, and/or natural disasters stopping the participant from traveling.
2. Hosting a retreat policy
2.1 Retreat host requirements
For a yoga teacher to schedule a retreat with CSY, He/She/They is required to hold a minimum of 300 hrs (Registered Yoga Teacher) certification by Yoga Alliance. He/She/They must gather a group of 20 - 45 students and work collectively with the CSY team to run a successful yoga retreat.
2.2 Scheduling a retreat
For a host wanting to schedule a retreat, CSY requires:
(A) a minimum of 20 non-refundable participant deposits or
(B) 1000 holding deposit in the currency of the host
The deposits will secure the requested retreat dates and location, and start the pre-retreat organization. The host holding deposit will be reimbursed on the last day of the successfully run retreat along with the host profit.
2.3 The rescheduling of a Creating Space Yoga Retreat
If CSY or the host reschedules a retreat for any reason, CSY will issue a credit note for the total amount paid. If the host chooses to reschedule their retreat, the holding deposit will no longer be refunded. However, the host profit will be sent on the last day of the successfully run retreat.
3. Collection of participant payments
The host is required to select one of the two payment options listed below:
3.1 The host collects participant deposits and transfers the total amount to one of our five currency accounts (due no later than 6-months prior to the retreat start date). Early-bird participant payments must be collected 120 days before the retreat starting date. Standard payments must be collected 45 days before the first day of the retreat.
3.2 CSY collects participant payments and shares all bookings with the host. Student payments are made online using a Master Card, Visa, Credit Card, or a bank transfer to one of our five currency accounts.
*Please note - all payments made to CSY accounts are non-refundable unless otherwise stated. Additional fees may be charged for any late payments.
4. Host profit
4.1 On the last day of the retreat, CSY transfers the total profit to the host or business account holder. A confirmation of the total amount received must be confirmed via email no later than seven days after the retreat. CSY pays 100% of the host profit if the participant books through the host’s advertising and 50% if CSY brings the participant to the retreat through in-house marketing and ads.
4.2 In the event that the host cannot teach during the retreat, or chooses not to, a substitute teacher will be provided by CSY at an additional cost.
8. Cancellation policy
8.1 Cancellation policy for a participating guest
All payments made to our business account are non-refundable. CSY will issue an Insurance Claim Letter for all medical, death in the family, accidents, and/or natural disasters that may prevent the participant from traveling.
8.2 Cancellation policy for a retreat host
The cancellation of a scheduled retreat will result in the host forfeiting the total holding deposit amount and any future deposits (unless otherwise agreed upon) and will terminate future opportunities with CSY.
Payments made by the host's participants will be reimbursed within 2-10 weeks after the retreat cancellation. If the host is required to cancel due to a pandemic or a natural disaster, the retreat will be rescheduled for a safer time, and a credit note will be issued for participants.
8.3 Cancellation policy if Create Space Yoga cancels
If CSY cancels the retreat for any reason, the participants will be reimbursed 2-10 weeks after the cancellation date, or the participant can select a credit note for the total amount paid. The host will be issued a credit note for the total amount paid as long as adhering to the host requirements listed in 2.1.
9. Travel insurance, travel documents and immunisations
9.1 CSY requires all participants to purchase/hold travel insurance with pandemic coverage on the same day as the retreat payment.
9.2 Travel documents and immunisations
CSY advises each participant and host to obtain all required travel documents, including Visas, passports, insurance, immunizations, and any other documents required for travel.
CSY takes no responsibility for entry, entry requirements, or other information that is required by law, or individual jurisdictions, for travel to and from your selected retreat destination. It is the participant's responsibility to visit the travel doctor well in advance of their selected retreat to ensure the participant has the correct immunizations.
CSY provides all necessary pre-retreat documentation for participants to successfully arrive at, and enjoy their retreat. This information will be delivered to each participant via email.
10.1 By making payment to the CSY business account, the participant fully understands, has read, and agrees to the booking terms and conditions.
10.2 The participant accepts all risks and hereby indemnifies and releases Create Space Yoga, the trip leader, their agent(s) affiliations, sponsors, promoters, and any person or body directly and indirectly associated with Create Space Yoga, against all liability (including liability for their negligence and the negligence of others directly or indirectly associated with Create Space Yoga Retreats) claims, demands and proceedings arising out of or connected with my participation in this activity.
10.3 The participant accepts that Create Space Yoga, the trip leader, and/or other staff are not liable for lost or stolen property.
10.4 The participant acknowledges that participating in the retreat may involve a risk of serious injury or even death from various causes, including but not limited to overexertion, dehydration, accidents, food, animals, people, and the surroundings.
10.5 The participant attests that He or She is physically fit to participate safely in the retreat and that a qualified medical practitioner has not advised otherwise.
10.6 The participant is not aware of any medical condition, injury, or impairment that will be detrimental to their health if He or She participates in the retreat. If the participant becomes aware of any medical condition, injury, or impairment that may be detrimental to their health, the participant will inform the trip leader, and/or staff will be immediately informed.
By continuing to participate in this retreat, the participant accepts the risks despite these conditions and will continue to be subject to the terms of this agreement.
10.7 The participant acknowledges this retreat includes accommodation of hotels, camping, and village guest house stays. In doing so the participant acknowledges and accepts to stay at these types of accommodation at their own risk.
10.8 The participant acknowledges that photographs and/or videos will be taken during the retreat.
10.9 The participant accepts that any photographs and/or videos taken during the retreat may be used on social media or for the marketing of Create Space Yoga.
10.10 The participant certifies that He or She is 18 years or older and has read this document and fully understands it. OR, as a parent or guardian of the participant, agree to the above for the participant and on behalf of the participant.